group leader prep center

Please plan for a ratio of 1 adult for every 5 campers. Each church group is responsible for ensuring that adult leaders (18+) provide supervision for all campers, including for each gender represented in the group.

We want Group Leaders and Adult Leaders to be able to spend time with loved ones during their busy summer, and we understand that, in some situations, parents or guardians may want or need to bring younger kids to camp. Infants or toddlers who do not require additional bed space or meals may come at no charge. Younger kids who need a bed or who will eat meals at camp should be registered as a participant at full price. Younger kids should remain under adult supervision at all times, and may not participate in Bible Study, Recreation, or Track Times. Please also consider the needs of your campers, and ensure enough adults accompany your group to build relationships and focus on their camp experience. All participants (even younger kids) must complete a camp waiver and release.

Note: Children under 2 who do not require a bed or meals should be registered with your group as a free spot and should be included in your total count. Please contact our customer service team at 1-877-CAMP-123, or email [email protected], to get this spot added to your registration.

Safety at camp is very important. Group Leaders should inform the Camp Director of any visitors throughout the cycle of camp. Upon arrival, visitors must immediately check in with the Camp Director. Visitors will receive a sticker that must be worn and visible at all times while on campus. Visitors are not allowed in the housing areas of campers and should remain in public or common areas while at camp. Visitors who plan to stay overnight should book their own lodging off campus and should make arrangements to pay the venue directly for any meals eaten on campus. Guests who wish to stay overnight on campus with their group should work with their group leader to register as a full participant and follow all policies related to adults at camp (background check, Child Protection Training, camp waiver, etc.).

Some camps locations have rooms with queen, king, double beds, and/or sleeper sofas. At these locations, we book these rooms to max occupancy to keep the cost per person as low as possible, which means each pillow gets assigned to a person. A room with 2 queen beds sleeps 4 people. A room with 2 queen beds and a sleeper sofa sleeps 6 people. We will not make housing assignments that would require adults to share a bed with campers (unless the camper is the child of the adult).

At our locations that have large bunk house accommodations, depending on the size of your group, you will likely share a cabin with other groups.

If your housing policy does not allow for sharing beds, please notify the Camp Director weeks in advance. We may be able to assign alternate housing, provide options for rollaway beds or cots, or make other arrangements. We may not be able to honor requests for private beds or private rooms in every situation. You may also choose to consider alternate camp venues with single beds only.

Clothing should be modest and appropriate for a Christian camp environment.

• Undergarments should not be visible at any time. Sagging or clothing designed to draw attention to underwear or the bottom is not allowed.
• Shirts must be worn at all times except during swimming or water activities.
• Tops with spaghetti straps, strapless tops, or tops with excessive cutouts are not permitted (except sleepwear).
• Sleeveless shirts and tank tops are allowed during daytime activities if they provide appropriate coverage.
• Shorts, skirts, and dresses should not be excessively short and should fully cover undergarments. Shorts should be long enough to be visible under shirts.
• Clothing should not be excessively tight, short, or revealing. Clothing that exposes the midriff, back, or excessive skin is not allowed.
• Swimwear: Girls should wear modest, one-piece swimsuits (or two-piece suits covered with a dark-colored t-shirt). Boys should wear modest swim trunks (no Speedos, square-cut briefs, or jammers).
• Closed-toe, closed-heel shoes are required for recreation and most scheduled activities.
• Adhere to any additional guidelines put in place by your Group Leader.

Note: Group Leaders are responsible for modeling and monitoring their group to ensure students are dressing appropriately.

• Alcohol, tobacco, vape/e-cigarettes, hookah, illegal drugs, or drug paraphernalia
• Weapons of any kind (including look-alike or toy weapons)
• Fireworks, water guns, or items intended for pranks (water balloons, shaving cream, silly string, etc.)
• Gaming systems, tablets, computers, handheld gaming devices
• Skateboards, roller skates, or rollerblades
• Anything that advertises or promotes:
  • Alcohol, tobacco, vaping, or illegal drugs
  • Racism, sexism, or hatred toward any group or person
  • Sexual actions, imagery, or situations.

Note: Cell phones and personal electronics are allowed at the discretion of the Group Leader but should not be used during camp programming and other scheduled activities. Smart watches are not recommended at camp.

Group Leaders are responsible for monitoring and enforcing these expectations within their group. Church groups are responsible for any damages or issues caused by prohibited items at camp. 

View the policy online here.